Guidelines for oral and poster presentations

Oral presentations

Oral presentations will be shown only by PC projectors.
Each presentation must not exceed 20 minutes. This time includes the introduction of the speaker by the chairperson, the presentation (15 minutes) and the discussion.
Most of the oral presentations will be presented in parallel sessions so keeping the schedule is critical. After exceeding the time a chairperson will stop the presentation.
An LDC projector and a PC will be provided. The presentation must be compatible with Windows 7, Office 2010.
The speaker of each paper has to upload and inspect the presentation file before the session beginning (suggested: half a day in advance).
In order to avoid delays each presentation file (*.ppt(x), *.pdf) must be properly uploaded before the session starts.
Speakers are also invited to reach the conference room 15 minutes before the session beginning and introduce themselves to the chairperson, possibly bringing a brief CV.

Poster presentations

Posters size must not exceed WIDTH = 100 cm HEIGHT= 120 cm.
For attaching your poster, panels will be at your disposal. Poster panels will be identified by the same number assigned to the poster in the Conference Guide that you will receive with your conference kit: P\5 reads as: poster presentation\ panel number. Material for the installation of your poster will be available at the Secretariat desk. Attendance at the poster board by the author is part of the duty of the speaker. Authors must be available at their display for questions from the participants and discussion regarding their poster during the poster session.
Posters will stay on during all the conference days. Poster can be sticked starting on Sunday 24th September, from 17.30. Poster must be removed by authors before the lunch at the last day of the conference. Poster left onsite will be removed and thrown away.

* * *
We are a little bit reluctant in giving too detailed instructions for preparing poster presentations, because we do not want to suppress any kind of creativity of the authors.
Nevertheless, we think that some guidelines, recommendations and advises may help some of you in preparing a poster of a higher quality.

The lay-out of the poster The contents of the poster might be subdivided as follows:
Header – Give title of poster, authors, affiliation, addresses (idea: put your photograph in the header)
Problem definition & objectives – Make clear which problem you have studied and the aims of your work. Refer briefly to previous work. Give the perspectives if you really attain the set objectives.
Strategy, methods, theory – Indicate HOW you have tried to solve the set problem: general strategy, experimental methods, theoretical aspects, …. Emphasise novel theoretical and experimental approaches.
Results – Present your findings to justify the conclusions e.g. via tables and graphs. Do not overload tables and graphs with data.
Conclusions – Draw conclusions about what you have learned from your work. Indicate the significance of the conclusion(s).
References – Give maximum 4 key references to position your work.
Acknowledgements – Should be mentioned if any.

– each section in the poster should be clearly marked with a title;
– all tables and graphs should have a caption and the axes of graphs must be clearly labelled;
– avoid typescript unless substantially photographically enlarged;
– the amount of text is limited, so choose your words carefully;
– use colours for emphasis and distinction;
– in a table, try to restrict yourself to 4 columns with not more than four listings per colum;
– graphs should show a maximum of 3 curve.